GLSDA RACE REGULATIONS AND PROCEDURES
ITEM 1 -AUTHORITY
A. One must be a regular, family, ,junior, associate, or life member of GLSDA to participate or compete in any race held under the jurisdiction of GLSDA, and shall be bound by the rules and regulations set forth by this association.
B. The racing rules of ISDRA shall be the rules by which GLSDA shall run all races.
C. the Board of Directors of the GLSDA will be responsible for scheduling and if need be, canceling all association races.
D. The Board of Directors may alter, repeal, add to or amend such regulations or procedures at any meeting of the Board of Directors at which a quorum exists by an affirmative vote of a majority of the Board of Directors.
E. The 1st Vice-President shall be responsible for appointing a race chairmen for each race. The race chairmen shall be responsible for the race course. They shall be designated as the liaison between the sponsor of the race and the official representatives of the GLSDA, namely the 1st Vice-President and the Board of Directors.
ITEM 2 -ELIGIBLITY
A. Regular members shall be entitled to participate in all association races as provided in the Bylaws (Membership Classification, Item 1) upon payment of all required fees. A regular member is expected to be a working member of the Club, serving where needed.
B. Junior members shall be entitled to participate in all association races as provided in the Bylaws (Membership Classification, Item 2) upon payment of all required fees.
C. Family members shall be entitled to all privileges of these memberships set forth above as each may qualify by virtue of age as provided in the Bylaws (Membership Classification, Item 3) upon payment of all required fees.
D. Associate members shall be entitled to participate in all association races as provided in the Bylaws (Membership Classification, Item 4) upon payment of all required fees.
E. Sponsoring members shall be entitled to all privileges of membership except as provided in the
Bylaws (Membership Classification, Item 5) upon payment of all required fees.
F. Life members are entitled to all privileges of a Regular member.
ITEM 3 -CLASSIFICATION
A. The classifications will be Twelve (12):
Unlimited Class, Ten Dog Class, Eight Dog Class, Six Dog Class, Four Dog Class, Six Dog Registered Breed Class, Four Dog Registered Breed Class, Six Dog Sportsman Class, Four Dog Sportsman Class, Junior Three Dog Class, Junior Two Dog Class and Junior One Dog Class.
Special classes may be included at the discretion of the 1st Vice-President and the Board. It is to be understood that not all classes need be included at any particular race site or date.
B.SIZE OF TEAM
1.) Unlimited Class -shall consist of not less than seven (7) dogs in the first heat, and not less than five (5) dogs in any subsequent heat.
2.) Ten Dog Class -shall consist of not more than ten (10) dogs, and not less than seven (7) dogs in the first heat and not less than five (5) dogs in any subsequent heat.
3.) Eight Dog Class -shall consist of not more than eight (8) dogs, and not less than four (4) dogs.
4) Six Dog Class -shall consist of not more than six (6) dogs, and not less than three (3) dogs.
5.) Four Dog Class -shall consist of not more than four (4) dogs, and not less than two (2) dogs.
C. SIZE OF-TEAM –GLSDA JUNIOR -
1) Junior Three Dog Class -shall consist of not more than three (3) dogs, and not less than two (2) dogs. Juniors minimum age II, maximum age 16.*
2.) Junior Two Dog Class -shall consist of not more than two (2) dogs, and not less than one (1) dog. Junior minimum age 8.*
3.) Junior One Dog Class -shall consist of not more than one (1) dog. Junior minimum age 5.*
a.) Juniors may compete in more than one Junior's Division.
b.) A Junior driver starting in a class may finish the season in the same class even though he may have had a birthday during the season.
c.) Any driver in any of the above classifications may change classes either up or down during the season and be eligible to compete for awards in all classes he/she runs.
d.) (per ISDRA) at any sanctioned event, Juniors may compete in either the Adult Division or the Junior division, but not both, for a race of a specific competition "Type" (sled, gig, skijoring) Additionally, racing in the Junior Division for one competition "Type" does not bar the Junior from racing in the Adult Division for a different competition "Type".
Example: A Junior may compete in a Junior Sled race and an Adult Skijoring race at the same event. However, he/she may not compete in both Adult and Junior Sled Races at the same event.
*All juniors may enter classes at an earlier age with a signed parental permission slip on file, and all juniors , except One-Dog Class) are required to have a signed parental permission slip on file to participate in GLSDA events.
ITEM 4 -CLASS DISTANCES
ISDRA SANCTIONED -SPEED DIVISION (RECOMMENDED MINIMUMS WITH BOARD APPROVAL)
1. Unlimited Class: ten (10) miles up to and including New Years weekend, twelve (12) miles up to January 31, and fifteen (15) miles after January 31.
2. Limited l0-dog Class: ten (10) miles throughout the racing season.
3. Limited 8-dog Class: eight (8) miles throughout the racing season.
4. Limited 6-dog Class: six (6) miles throughout the racing season.
5. Limited 4-dog Class: four (4) miles throughout the racing season.
6. Sportsman 6-dog Class: same as (4) above.
7. Sportsman 4-dog Class: same as (5) above.
8. Junior 3-dog Class: same as (5) above.
9. Junior 2-dog Class: one (I) mile.
10. Junior I-dog Class: 100yards.
II. Registered Breed 6-dog Class: same as (4) above.
12. Registered Breed 4-dog Class: same as (5) above
ITEM 5 -CONDUCT
A. Any driver may be banned from all association activities for conduct detrimental to the association or any of its membership, or for any conduct or act unbecoming a member of GLSDA, INC.
B. Action taken for banning a driver from the association activities may take place at any meeting, regular or special provided the entire membership has been notified in advance of such a meeting.
C. The race-giving organization shall prohibit any person convicted of animal abuse or neglect at a misdemeanor or greater level from participating in ISDRA sanctioned races. (ISDRA 1991)
D. A two-thirds (2/3) vote of the membership present at such a meeting is necessary to ban a driver, except in the case of a driver who gets two disqualifications within five (5) races for poor conduct. This will constitute automatic banning from association activities. The driver against who this action is being taken may not participate for six (6) races or until such time as his name has been cleared.
ITEM 6 –PRE-DRAW & ENTRY FEE PROCEDURE
A. The Board of Directors shall appoint a person(s) to be in charge of collecting entry fees for all events and the pre-draw of starting positions for all events.
B. Pre-entries must be received before the draw at 9:00 p.m. (EST) Wednesday, before the race weekend. (GLSDA 2002) Phone/Fax entries are at the entrants own risk. Phone/Fax entries will be accepted at the regular rate up until the draw at 9:00 p.m. (EST) Wednesday before the race weekend. By placing a phone/fax entry, the entrant agrees to pay the applicable fees for that entry. No shows shall be assessed for that entry fee, and no further entries shall be accepted
until that assessment is paid. No late entries are accepted. Fees paid at the driver's meeting will have a $5 per person penalty. Entries for the Junior One Dog will be accepted up to the start of that class.
C. The pre-draw will be made prior to the start of the race and in time to make a legible roster available that can be distributed to various race officials as early as Friday night before the race. This roster should be distributed to such-officials as the Timing crew, Race Marshall, Chief Judge, Dog Markers and persons in charge of trail help, etc. The roster should also be made available for posting in view of all drivers. A copy of this roster along with other pertinent information should be made available to all drivers and handed out to same.
D. the Pre-entry Chairperson will have the official list of all drivers to hand the Treasurer by 7:00 p.m. Saturday evening of the race. The treasurer will have these entry fees for the sponsor by Sunday of the race.
E. If a driver is entered in one class, he cannot change this to another division after the pre-draw prior to the race.
F. GLSDA will retain the first two hundred dollars ($200.00) of entry fees, all penalty fees, and all surcharges, except for the Sanctioned classes trail fees which will go to ISDRA. The balance of the entry moneys will be retained by the sponsor. (GLSDA 1990)
The percentage of the total purse given to each class is based upon the number of dogs run in the teams of that class or an assessed value. All the numbers for the classes offered at a particular race would be added for a total value. Each class then has its respective percentage of the purse. If the total is 40, 4-dog would 4/40 or 10% of the purse total.
Unlimited All Breed = 10 dogs
10-dog All Breed = 10 dogs
8-dog All Breed = 8 dogs
6-dog All Breed = 6 dogs
4-dog All Breed = 4 dogs
6-dog Registered Breed = 3 dogs
4-dog Registered Breed = 2 dogs
Number of places paid per division would be at the discretion of the race chairman of that race. Following are STANDARD percentages of pay-out. If the race chairman wishes to deviate from the standard percentage payout, it shall be presented to the Board for approval. (GLSDA 1991)
3 places 4 places 5 places 7 places 10places
1st = 45 1st = 40% 1st = 32% 1st = 30% 1st = 23%
2nd = 33% 2nd = 30% 2nd = 24% 2nd = 20% 2nd = 18%
3rd = 22% 3rd = 20% 3rd = 18% 3rd = 15% 3rd = 14%
4th = 10% 4th = 14% 4th = 12% 4th = 11%
5th = 12% 5th =10% 5th = 9%
6th = 8% 6th = 7%
7th = 5% 7th = 6%
8th = 5%
9th = 4%
10th = 3%
Round off each pay-out to the nearest dollar and adjust the total of the purse in that division. Any unpaid place money and any unpaid day money will be retained by GLSDA.
MANDATORY ENTRY FEE
The entry fee will be at the discretion of the race chairman. Any deviation from the following formula shall be subject to Board approval. The entry fee for regular classes will be figured according to the following formula: $10.00 base (parking space, etc.) plus a GLSDA surcharge $6.00 to $l0.00 or as stated in contract (to be retained by GLSDA) $3.00 Trail Fee (to be used to pay for maintenance of trails, plus miles, plus one (l) percent of purse in that division (rounded off to the nearest ($.50). ISDRA sanctioned classes shall include a users surcharge for members and non-members (Flat fee of $6) (GLSDA 1992) junior 3-dog and junior 2-dog entry fee is $6.00. Junior 1-dog is free.
ITEM 7 -DRIVERS MEETINGS
Formal drivers meetings as such have been deemed non-mandatory and driver attendance is not required if such a meeting is called by the association. However, drivers are responsible for information and decisions made at any drivers meeting.
If the association calls for a formal drivers meeting, it will be held the evening prior to the race and so stated on the official entry form for that race.
If there is-no formal drivers meeting, there will be one on the day of the race (Saturday) with the intent purpose of explaining the trail. This meeting will be held prior to"10:00 a.m.
At a formal or informal drivers meeting changes can be made by 2/3 vote of those drivers in attendance. Any changes made are temporary and for that race only. No permanent changes can be made to the racing rules. Drivers may vote on issues pertaining only to their division.
Start time will be set by the board for each race. (Oct. 2009)
ITEM 8 -CHAMPIONSHIP POINTS
In order to qualify for Championship points you must be a Regular member BEFORE the start of a race. To be eligible for the Racing Class Championship you must complete fifty percent (50%) held during the race season.
Calculating Championship points.
1. First place will receive 5 points, Second place 4 points, Third place 3 points, Fourth place 2 points, and all finishers 1 point.
2. If a non-member takes a placing, figure the points as if he/she hadn't run. The regular member of GLSDA who does best gets the 5 points. Take all non-regular members out and GLSDA regular members get the points accordingly.
3. Junior and Children championships are calculated the same way. All non-members (Junior or Children) are taken out and GLSDA Junior and Children members are given the appropriate numbers.
4. The person with the highest total numbers is the champion of that class. (GLSDA 1995)
The Secretary will send out ballots to all eligible voters. These will be sent to an impartial tabulator who will in turn inform the Secretary of the results. The Secretary will then have the trophies engraved appropriately in time to be presented at the Annual Spring meeting of GLSDA. The trophies will be presented by last year's winners or in their absence by the President
Of GLSDA. These are “traveling trophies” and may be kept in the winner’s possession for the full year. The trophies are to be returned to the GLSDA Board before the next Annual meeting. If at any future date, these trophies are not desired by the club, they will be returned to the donors.
JIM HARTMAN SPORTSMANSHIP TROPHY
Named in memory of James Hartman, member of GLSDA who was accidentally killed August 4, 1971 as a result of a fall from a. building on which he was an iron worker. He was an outstanding musher, officer, worker and sportsman. Eligibility to vote is given to all regular members of GLSDA except Junior members. All mushers in all classes except Junior classes are eligible to receive this award.
2. Vote for four (4) persons in order of preference. Your ballot will be declared void if more than one space is filled with the same name or if all spaces are not filled in.
3. In tabulation, Number 1 will be given 4 points, Number 2 ""3 points, Number 3 ""2 points, and Number 4 =1 point.
The name with the most total points is the winner.
DRIVER OF THE YEAR TROPHIES
1. The winner must be a regular, family, or junior 3-dog member in good standing of GLSDA and have run in at least fifty percent (50%) of the GLSDA races in that division.
2. He/she should be chosen for:
b. Ability to handle their team to the chute, out of the chute, on the trail, across the finish line
c. Ability to ride the sled.
d. Conduct toward trail help
e. Knowledge of the sport
f. Conduct in the holding area
g. Improvement over the past
3. Those eligible to vote for Driver of the Year are:
a. A driver who raced in fifty percent (50%) of the races in that division
b. Race Marshall
c. Chief Timer
d. Members of the Board of Directors
4. Vote for four (4) persons in order of preference. The ballot will be void if more than one space is filled with the same name or if all spaces are not filled in.
5. In tabulation, Number 1 =4 points, Number 2 = 3 points. Number 3 = 2 points, and Number 4 = 1 point. The name with the largest number of points is the winner.
Who ever receives this trophy determines the winner for the following year and presents it to them at the Annual Spring meeting of GLSDA.
ITEM 9 -RESPONSSIBILITIES: GLSDA/ISPONSOR
A. Responsibilities between GLSDA and the Sponsor and vice-versa will be primarily, but not solely, as covered in the official GLSDA race contract.
B. Changes in this contract may be made as long as approved by the GLSDA Board of Directors and the Sponsor.
C. It is the responsibility of the 1st Vice-President to have all updated contract ready for Board
approval by December 15th
ITEM 10 -PROCEDURE FOR CANCELING
The Entry Chairman shall be responsible for calling all entrants upon the cancellation of a race. If the race is to be rescheduled and a date has been set, notification of such date or the intention to reschedule should be conveyed to all entrants. If the race is withdrawing its sanctioning, the Entry Chairman shall be responsible for notifying all sanctioned entrants of such withdrawal.
The following ISDRA procedure will be used in the event an organization cannot meet sanctioning standards due to the result of unforeseen circumstances beyond the control of the race-giving organization. They shall make every attempt to notify the drivers entered in the race that the race has been either canceled or that the organization is voluntarily withdrawing its sanctioning status.
1. Such notification shall be made no later than forty-eight (48) hours prior to the start of the first heat of the race.
2. An organization which notifies drivers of a race cancellation or voluntary withdrawal of ISDRA
Sanctioning forty-eight (48) hours prior to the start of the first heat of the race shall not jeopardize future sanctioning considerations by the ISDRA Sanctioning Committee. Failure to follow the above procedure in the cancellation of a race or withdrawal of ISDRA sanctioning shall be considered an infraction of the, sanctioning requirements.
3. The voluntary withdrawal of ISDRA sanctioning does not preclude the running of the race if it is possible under lesser standards than those required by ISDRA.
4. The Publicity Committee will be informed and it will be their duty to get the news to all media as soon as possible.
ITEM 11 -DUTIES/FUNCTIONS OF RACE OFFICIALS AND PERSONNEL
A. It shall be the responsibility of the President to nominate a roster of the following race officials to the Board of Directors for the race season: Race Chairperson(s), Chief Timers, Entry chairperson, Race Marshall and Membership Chairperson. Approval will be by a vote of five (5).
B. The President shall have the responsibility of appointing the following other race personnel: Substitute Race Officials the weekend of a race for that race only, Timing Squad, Loud speaker squad, Chute Judges, Trail Judges, Sled holders, back number personnel and dog marking personnel.
C. All race officials’ are directly responsible to the Race Marshall.
ITEM 12 -MISCELLANEOUS
A. An updated Membership list to include name, address and phone number must be made available to all members prior to the start of the official race season (approximately by January 1st of that year). This list must be kept updated weekly and forwarded to such people as the President, 1st Vice-President, Secretary, Treasurer, Editor and Entry Chairperson.
B. There will be no limit to the number of entries in a class unless otherwise stated in the official race invitation.
C. Starting times for events shall not be earlier than announced at the Driver's meeting, and where possible, delays shall be announced at least 15minutes in advance.
D. Official whip length shall be one meter maximum. This should be spelled out clearly on the entry form for any ISDRA sanctioned race.
E. Ventilated dog bags are required for all classes except Junior 100 yard dash. (Aug 2001)
F. No wrist ropes or driver restraints. (Sep 2005)
G. Starting intervals shall be TWO (2) minutes for Unlimited and Ten dog; ONE (1) minute for Eight, Six and Four Dog All Breed, Six and Four Dog Registered Breed. Six and Four Dog Sportsman and Three Dog Juniors. The Junior Two Dog! One Mile Class interval will be at the discretion of the timers (i.e. one finishes, the other starts). When an out/back trail is used or when driver encounter tight head-on passing, a two minute interval should be used in all classes.
All dual start classes shall be two minute intervals.
Race Order - Unlimited, 8 dog (100 yd dash) 1 dog Jr. immediately following last 8 dog team out, 2 dog Jr., 6 dog All Breed, 6 dog Reg. Breed, 6 dog Sport, 4 dog All Breed, 4 dog Reg. Breed, 4 dog Sport, 3 dog Jr. (June 2002)
No pot races, Fun runs instead. (June 2000)
10 minutes between heats in a class. (June 2002)
H. If a protest is filed. The Race Marshall's decision is final
In the case of a protest against a family member of the Race Marshall, the Board, in the order
of decent from President down will act as interim Race Marshall
The Race Marshall may:
1. Disallow the protest.
2. Allow the protest and either:
a. Reprimand the person verbally or in writing
b. Disqualify the person for a violation of rules
If the person has been found guilty of repeated offenses similar in nature, he/she may be turned over to the Board of GLSDA for further action
DECISION NOTIFICATION: The parties involved are notified of the committee decision and reason(s) for that decision. The timer is notified of any disqualifications.
POSSIBLE REASONS FOR FILING PROTESTS: To help the new drivers we shall offer suggestions as to possible reasons for filing protests. Keep in mind these are only generalities.
1. Abusive language, regardless at whom it is directed.
2. Interference by a dog, a dog team or a driver. Interference can include excessive noise or improper use of a whip by a passing team, a team being passed or a team following another team. It can also be caused by a poorly controlled team or a specific dog (Le. dogs that emerge from another team to bite at or threaten).
3. Abuse to dogs with or without an implement. Abuse may also be construed as running a sick or injured animal.
4. Cutting the trail at any point in the race course.
5. Driver who gets outside unauthorized assistance with his team rather than just his sled.
6. Failure to give right-of-way.
7. Substitute driver change not authorized by the Race Marshall. (Note: all driver changes in any race shall be authorized by the Race Marshall. In a seeded race, a substitute driver shall not be allowed to take the original entrant's draw position. In a seeded race, if the draw has been determined and a substitute driver change is made the original draw position is vacated and that substitute driver and team shall then be entered after the last team on the draw sheet).
8. POST-HEAT CANCELLATION If a driver believes (because of an error by the race giving organization) that an unfair advantage was given to some teams during a race; a protest may be submitted to the Race Marshall stating such unfair advantage and reasons supporting that statement. Unfair advantage may include:
a. Trail not properly blocked or manned and some teams going the wrong way. Example: The race has started and team(s) takes a wrong trail because of improper blocking or lack of blocking. The race organization remedies the situation and the rest of the teams are able to complete the designated trail. This gave an unfair advantage to some of the teams.
b. Interference by race personnel and/or others. Trail help sends team(s) the wrong way, realizes their Mistake and then sends some team(s) the right way. Or outside agents (not associated with the race) significantly interfere with team(s) on the trail. This gave an unfair disadvantage to some team(s). If this situation is remedied by the organization and has been a distinct advantage to some team(s) the Race Marshall, at the request of the drive’s involved, may use the Post-Heat Cancellation Procedure explained below.
DECISION: A heat which has already been run may be declared null and void if in the judgment of the Race Marshall Competition was significantly affected by unusual circumstances. When a heat has been declared null and void:
a. Drivers in that heat shall be notified as soon as possible.
b. That heat shall not be re-run.
c. Starting order for the next heat shall remain the same as for the null and void heat.
d. The null and void heat shall be considered as not having been run in determining which dogs may run.
I. No open display of alcohol allowed at GLSDA Public Events. (GLSDA Aug 2005
J. GLSDA will seed all purse classes. (GLSDA Aug 2006)
K Drivers entering a GLSDA race can only enter 1 team per class. (GLSDA Aug 2006)
L. Wrong race bib number – The Race Marshall will make the decision as to what action will or will not be taken should this occur. The Race Marshall will be supported in their decision. (GLSDA July 2007)
M. Snub Line for Sled Holding – Mandatory snub lines on all sleds for hook up at starting shoot and must be noted on race entry forms with a diagram of snub line available on our website and the newsletter (GLSDA Aug 2007)
N. Five ($5) dollar bib fee added to entry fees will be returned on second race day when bib and ISDRA report form is returned. (GLSDA Sep2008)
P. Drivers meeting will be held Saturday Morning prior to the start of the race. (GLSDA Oct 2008)
Ads on Trailer: All Ads on Trailer due Oct 1st (add will run from Oct 1st to Sep 31st.)
Sponsors who give $500, will receive a 1 year, 1/2 page add in Trail Time and add logo on trailer
Sponsors who give $1,000 will receive a 1 year, full page add in Trail Time and add logo on trailer.
Advertise on just trailer is $75 for 1 year with providing logo add for trailer. (June 2004)
Add timeline to Job descriptions booklet, publish it in the newsletter 60 days prior to our spring meeting. (GLSDA June 2005)
Treasurer to pay yearly bills when due. (GLSDA Aug 2007)
GLSDA recommended that the Race Chairman will oversee race contracts, DNR permits, etc.being overseen by the First Vice President. That any club member can contact potential sponsorships, but that initial contact person becomes the primary contact for that funding source. This is not the sole responsibility of the first Vice President. (GLSDA July 2007
Minutes--(Names of Board members and how voted) “No Role Call Vote” (GLSDA Aug 2007)
Updated Aug 2009